Best Employee Scheduling Software You Should Consider Using

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It’s no enjoyable being shorthanded or overstaffed.

For a small enterprise, a single absence can flip a morning the wrong way up. For massive companies with a number of places, staying organized is even more durable.

Employee scheduling software program makes it a lot simpler for managers to workers appropriately. They can create a schedule in minutes, replace it on the fly, and change folks round as want be.

Plus, your workforce will recognize a schedule that’s all the time up-to-date and accessible from any system. Cut down on miscommunications with everybody wanting on the identical schedule regardless of the place they’re.

Which worker scheduling software program is the very best? You’ll discover in-depth opinions of every my high picks under, adopted by a brief information that can assist you discover the very best software to your office.

#1 – Homebase Review — The Best Employee Scheduling Software For Small Businesses

Homebase is an worker scheduling software designed with small companies in thoughts. It’s versatile sufficient to accommodate scheduling wants throughout a variety of industries, together with retail, well being and wonder, service companies, and eating places. 

More than 100,000 companies depend on Homebase, and never all of them pay for it.

I’m severe. Homebase has a freemium enterprise mannequin. If you want superior options, you may take a look at one of many paid plans. But if all you want simply want a scheduling system, Homebase greater than has you coated.

You get an exquisite interface which staff and managers can entry 24/7. The calendar updates in actual time, so everyone seems to be on the identical web page.

With Homebase, you’ll profit from high options and performance like:

  • Simple scheduling templates that may be edited on the fly
  • Easy schedule sharing along with your complete workforce
  • Ability to forecast your labor prices
  • Employees can entry real-time schedule updates from the cell app
  • Track worker availability, time-off requests, and approvals
  • Automatically remind your workers about upcoming shifts
  • Manage shift buying and selling from wherever
  • Calculate extra time and get alerts about scheduling conflicts

In addition to those sturdy scheduling options, Homebase is an all-in-one answer for time clocks, hiring, onboarding, workforce communication, HR, and compliance.

You also can enhance your labor forecasts by integrating your gross sales information from POS programs like Square, Clover, Shopify, Upserve, Revel, Lightspeed, and extra.

Popular payroll software program, like Paychex and Gusto, can also be built-in with Homebase.

For hourly staff, having schedule tied into payroll goes to save lots of a ton of time.

The free model of Homebase works for a limiteless variety of staff. You don’t get each characteristic, however you do get scheduling, time monitoring, workforce messaging, and the payroll & POS integrations.

To get essentially the most out of the software program, you may improve to a paid plan, beginning at $14 monthly per location. Learn extra and enroll now.

#2 – Sage HR Review — The Best All-in-One HR Solution

Sage HR (previously CakeHR) is an entire HR software program. Within this all-in-one HR answer, you’ll discover sturdy instruments for shift scheduling.

Overall, Sage HR is a superb selection for any enterprise that desires to automate its human assets duties, along with enhancing their scheduling course of.

Other noteworthy standouts of the worker scheduling options embrace:

  • Interactive shift planning with an easy-to-use interface
  • Compatible for single websites and a number of places
  • Easy to separate up schedules into teams and departments with a number of shift managers
  • Employee-self service instruments with the flexibility so as to add most well-liked instances and unavailable instances
  • Drag-and-drop shift administration
  • Daily, weekly, and month-to-month studies
  • Complete information exports

Aside from the scheduling instruments, you’ll additionally profit from options associated to depart administration, timesheets, recruitment, efficiency administration, worker data, and different HR necessities. 

Sage HR begins at $8.50 monthly for core HR and shift scheduling. Additional modules value further. The software program is straightforward to arrange, and you may attempt it free for 14 days. 

#3 – Deputy Review — The Best For Time and Attendance Management

Deputy is among the hottest worker scheduling instruments available on the market at this time. It’s trusted by 200,000+ manufacturers throughout the globe, together with large names like Nike, Amazon, HubSpot, and Peloton.

I like Deputy as a result of it’s feature-rich, but in addition has easy and simple pricing. 

You can bundle worker scheduling with time monitoring software program for simply $4 per person monthly. Alternatively, every of those features might be bought individually for $2.50 per person.

Here’s a fast take a look at among the different high options and advantages that you simply’ll get from this software program:

  • Easy to fill open shifts primarily based on workers availability, {qualifications}, and price
  • Instantly share schedules along with your workforce 
  • Real-time labor costing information
  • Auto-scheduling capabilities utilizing AI
  • Break planning and relaxation compliance
  • Manage schedules from wherever with the iOS and Android apps
  • Request, approve, and observe PTO
  • Automate wage calculations
  • Collect timesheets and export them to payroll with a single click on
  • View who’s at the moment on shift, taking or a break, or late in real-time

Any enterprise that desires a easy method to handle worker scheduling and time monitoring from a single answer will certainly profit from Deputy. 

Try it free for 31 days; no bank card required. 

#4 – ShiftNote Review — The The Simplest Employee Scheduling Software

ShiftNote is among the most simple worker scheduling instruments available on the market at this time. It’s trusted by 75,000+ customers throughout a variety of various industries. 

I like ShiftNote as a result of they’ve industry-specific options for classes like eating places, accommodations, retail, manufacturing, healthcare, schooling, and breweries. 

Here are among the high explanation why ShiftNote ranks so excessive on my listing:

  • Free cell app, free workforce messaging, and free buyer help
  • Employees can replace their availability and swap shifts
  • Scheduling templates so managers don’t should construct from scratch
  • Free setups and one-on-one coaching
  • Multi location dashboard
  • Time off request administration
  • Sales and labor forecasting instruments
  • Daily log studies

Overall, ShiftNote drastically improves the pace of your scheduling course of whereas optimizing the effectivity of your schedules. It’s a dependable approach to your administration workforce and workers to speak from wherever as nicely. 

It’s value noting that ShiftNote lacks among the HR and time-tracking options supplied by different instruments available on the market at this time. But in case you’re simply on the lookout for an easy scheduling answer, this could positively be a high consideration. 

You can attempt ShiftNote at no cost with a 30-day trial. 

#5 – Shiftboard Review — The Best For Labor Cost Management

Shiftboard is one other wonderful workforce administration answer designed for scheduling hourly staff. It’s a feature-rich software program with a lot of completely different choices to unravel widespread enterprise challenges related to scheduling. 

This consists of issues like labor value administration, worker retention, fatigue administration, compliance, and extra. 

Shiftboard truly has two completely different scheduling instruments—SchedulePro and ScheduleFlex. The Pro model is designed for prime compliance industries like corrections, oil and gasoline, and petrochemical. The Flex model is constructed for organizations with altering scheduling wants, like healthcare, staffing, name facilities, warehouse and distribution, public security, and manufacturing.

Other noteworthy highlights of the Shiftboard software program embrace:

  • Real-time communication about schedule updates and newly obtainable shifts
  • Auto-fill shifts with name outs and no-shows
  • Employees can verify last-minute shift requests instantly from the cell app
  • Employees can decide up further shifts and commerce shifts (with approval)
  • Tailored match schedules primarily based on departments and places
  • Smart workforce groupings primarily based on workers {qualifications}, certifications, and extra
  • Accurate labor forecasting primarily based on demand
  • Avoid over/understaffing
  • Scheduling automation instruments

60,000+ groups depend on Shiftboard for worker scheduling. They even have extra options for applicant monitoring and time clocks with geofencing. 

Request a free demo at this time to get began.

#6 – HotSchedules by Fourth — Best Labor Management System For Restaurants and Hospitality 

HotSchedules (now a part of Fourth) is an entire workforce administration answer constructed particularly for companies within the restaurant and hospitality industries. 

In addition to worker scheduling, HotSchedules has instruments for applicant monitoring, onboarding, time and attendance administration, supervisor logbooks, and extra. They even have options for stock administration, HR, and payroll.

In phrases of the worker scheduling options, right here’s a more in-depth take a look at the highest advantages supplied by HotSchedules:

  • Simple drag-and-drop scheduling software
  • Ready-made scheduling templates
  • Reduce scheduling errors, understaffing, and overages
  • Limit unplanned extra time
  • PTO administration and worker availability
  • Approve or deny shift requests from any system
  • Quick entry to your every day roster studies
  • Compliance instruments for meals, breaks, honest work weeks, and extra

Depending in your wants, HotSchedules might be as easy or complicated as you need it to be. You can make the most of simply the worker scheduling instruments, or construct a sturdy and customized answer with a lot of options and add-ons for your corporation.

Whichever choice you select, HotSchedules is certainly my high decide for eating places and hospitality companies. Request your free demo to get began.

What I Looked at to Find the Best Employee Scheduling Software

Two eating places in the identical metropolis may need utterly completely different worker scheduling wants primarily based on how they function.

In different phrases, there’s no one-size-fits-all answer that’s going to work for each enterprise, and even companies throughout the identical {industry}.

Keep your every day operations on the entrance of your thoughts, and frequently assess how every worker scheduling software maps on to your precise wants.

Here are the important thing standards it is best to use to judge the options obtainable.

Number of Employees and Locations

A small espresso store with six staff at a single location received’t have the identical wants as a restaurant chain with 500 staff throughout a dozen websites.

Some software program is constructed to scale, whereas others are meant for smaller companies and single websites. 

Think about the way forward for your corporation as you’re evaluating choices as nicely. While you would possibly solely have 50 staff at this time, what number of will you have got in six months? 12 months? If you’re scaling quickly, be certain the software program you select can accommodate your development. 

Time Tracking Functionality

Scheduling and time monitoring go hand-in-hand for some companies. Employees have to clock in, clock out, and file their time.

For different firms, time-tracking is much less necessary. Employees are both current for his or her shift, or not. A easy attendance characteristic will probably be all you want.

If time monitoring is a key a part of how your staff present their work and receives a commission, I extremely suggest getting worker scheduling software program with that performance in-built.

First of all, you don’t should get a separate time monitoring software program that will have bother integrating along with your schedule. This simplifies all the things.

It’s even higher in case your worker scheduling software program ties instantly into your payroll service, as it will eradicate the method of getting into instances manually. With time monitoring, scheduling, and payroll all working collectively, there are going to be fewer errors that annoy staff and frustrate managers.

Flexible Access

The greatest worker scheduling software program is normally supplied as a web-based answer. You need to make it straightforward to your workers to entry their schedules from wherever. This isn’t attainable with desktop software program.

I additionally suggest on the lookout for an worker scheduling answer that comes commonplace with a free cell app. Then your workers can primarily carry a schedule with real-time updates on them 24/7.

These apps are nice for issues like workforce communication options and push notifications with schedule adjustments or shift reminders.

Mobile and browser-based entry to the schedule is a should in case you have staff working remotely or within the discipline.

And even when everyone seems to be in a single workplace or restaurant, likelihood is staff will recognize the flexibility to test the schedule or ship a message regardless of the place they’re.

Industry-Specific Solutions

There are loads of general-purpose worker scheduling instruments available on the market at this time. But in case you fall into sure classes, search for an industry-specific software.

Restaurants and hospitality industries are two that come to thoughts. Lots of software program is geared in the direction of a lot of these companies as a result of the scheduling wants are extra concerned in these circumstances. 

If you have got the chance to make use of a software program that’s designed particularly to your specific {industry}, I are likely to lean in that path as you’re making a closing resolution.

Additional Features and Extras

As I stated earlier than, a lot of worker scheduling software program does far more than simply enable managers to submit weekly schedules.

The greatest instruments may also have shift swapping, worker self-service instruments, HR options, labor value administration, go away administration, attendance monitoring, workforce messaging, extra time management, time clocks, and so forth.

Some extras are positively extra necessary to contemplate than others, relying on your corporation kind and desires. So preserve an in depth on these numerous choices as you’re procuring round.


What’s the very best worker scheduling software program?

The reply actually is determined by what you’re on the lookout for. But no matter your wants, yow will discover the best choice for your corporation primarily based on my suggestions on this information:

  1. Homebase – Best worker scheduling software program for small companies
  2. Sage HR (previously CakeHR) – Best all-in-one HR answer
  3. Deputy – Best for time and attendance administration
  4. ShiftNote – The easiest worker scheduling software program
  5. Shiftboard – Best for labor value administration
  6. HotSchedules by Fourth – Best labor administration system for eating places and hospitality

Just refer again to the methodology I described earlier to simplify the shopping for course of. This will make it a lot simpler to slim down your choices. 

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