Best Contact Management Software You Should Consider Using

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When you’re attempting to make the sale, you wish to be as tactful as potential. You wish to discuss to your buyer on the actual time they need what you’re promoting.

This means going past storing their fundamental contact info and monitoring factors of contact, rebuttals, and former gross sales offers.  

That’s the place contact administration software program may be one in every of your most precious gross sales instruments. It helps you streamline your gross sales course of so that you could shut gross sales quicker, maintain your most precious prospects, and develop your enterprise.

But how do you discover the precise contact supervisor to combine into your gross sales system?

In this in depth information, I overview 5 of the highest contact administration instruments available on the market and stroll you thru one of the best options in addition to their value factors.

Let’s get began. 

#1 – HubSpot Review — The Best Free Contact Management System

HubSpot stands alone as a robust free contact administration system with tons of accessible instruments to boost your gross sales cycle from starting to finish. 

That’s as a result of HubSpot offers away a free model of its award-winning CRM (buyer relationship administration) software program. Contact administration is likely one of the foundational companies included with this suite, however you can see instruments for gross sales, advertising, and customer support groups.

For a free product, it’s unbelievably wealthy.

Focusing in on simply the checklist of contact administration duties you are able to do at no cost with HubSpot’s software program nonetheless offers you an extended checklist. You can maintain monitor of contact web site exercise, offers, firm insights, handle ticketing, handle advertisements, e-mail monitoring and notifications, and even messenger integrations.

HubSpot’s free contact administration software program is a wonderful stepping stone towards extra assorted and growth-oriented contact administration as your enterprise grows since you’ll be able to at all times improve to one in every of their paid CRM plans with out having emigrate.

If you’re getting began with contact administration and wish to do extra along with your contacts when it comes to gross sales technique on a finances, I like to recommend you begin onboarding HubSpot’s free instruments for a robust starting. 

Start utilizing HubSpot at no cost right here. 

#2 – Bigin Review — The Best For Simple Contact Management

A small or mid-sized enterprise doesn’t at all times have use for instruments constructed with enterprises in thoughts. Bigin takes the prize for a easy but dependable contact supervisor you’ll be able to simply begin with. 

A single dashboard unifies all of your information factors so you may make strategic choices at a look and handle everybody in your roster. It helps to think about it as your individual private telephone book apart from ten instances extra helpful.

You can do issues like including your most popular tags to contacts to seek out what you’re on the lookout for rapidly, look over at your anticipated income numbers, and see all of your pending duties.

Bigin makes it simpler so that you can shut offers by scheduling follow-up actions after which carefully monitoring outcomes, all on an intuitive dashboard. 

Bigin’s simplicity bleeds into its pricing construction, too. Here’s a fast overview:


  • Single person
  • 500 contacts
  • One pipeline

Express – $7/person per 30 days

  • 50,000 contacts
  • 5 pipelines
  • Add 10,000 extra contacts for $1/month
  • Up to twenty customized fields per module and 10 customized dashboards

It’s that straightforward. One person with one pipeline can handle as much as 500 contacts free, endlessly. And the paid tier isn’t powerful to abdomen, both.

Get began with Bigin right here to transcend managing a easy checklist of contacts.

#3 – Pipedrive Review — The Best For Visual Contact Management

Pipedrive is cherished not only for the big range of CMS instruments it provides however as a result of it makes the entire contact administration and gross sales course of simple and visible. It’s been utilized by over 90,000 corporations in additional than 170 international locations and enterprise giants like Vimeo, Amazon, and Re/Max. 

Pipedrive is a extremely intuitive system that simply updates and automates contact duties and gross sales calls. The straightforward drag-and-drop options and their clear and approachable interface make them an simply adaptable and usable system. 

With a visible dashboard in thoughts, they don’t falter within the options division, because it provides loads of instruments for highly effective contact administration like process automation, lead pipelines, and sensible lists that monitor the final time you contacted a prospect. 

You can at all times strive Pipedrive free for 14 days. It doesn’t damage to spend a number of days attempting out the software program’s ins and outs to see in the event that they’re a very good firm match. Otherwise, the ricing plans break into 4 tiers:

  • Essential – $12.50
  • Advanced – $24.90
  • Professional – $49.90
  • Enterprise – $99

#4 – Zendesk Review — Best For Reporting and Analytics

Zendesk is a dynamic CMS that emphasizes the analytical and reporting elements of contact administration. 

The final thing you need is to develop a sturdy checklist of leads after which don’t know what to do with them on account of lack of knowledge. Zendesk’s analytics make it potential so that you can interact in higher conversations along with your prospects with their pre-built analytics options.

With them, you’ll be able to monitor rep actions, name response instances, and dwell chat interactions. Their wealthy reporting options make sure you maintain a finger on each touchpoint of your gross sales cycle. This makes it straightforward to extend the ROI of every gross sales rep in your staff. 

Zendesk’s value breakdowns can get particular relying on the options and options you’re on the lookout for. The contact and relationship administration tiers begin at $19 per seat. 

Here’s a fast overview of the pricing tiers:

  • Team – $19 per seat per 30 days
  • Professional – $49 per seat per 30 days
  • Enterprise – $99 per seat per 30 days
  • Elite – $199 per seat per 30 days

Get began with a free demo of Zendesk right here.

#5 – Salesforce Review — The Best Scalable CMS

Contact administration software program that scales with you and provides highly effective instruments to take you past the fundamentals? There’s a instrument for that. It’s referred to as Salesforce.

The level of a CMS is to extend the effectivity of your each day operations, so that you’re by no means blindsided by misplaced gross sales or missed relationship-building alternatives. 

Salesforce does that by providing the instruments to construct a very good contact administration base. This means contact historical past, survey solutions, and e-mail responses. But they take it a step additional with their social information instrument to maintain monitor of what your buyer is saying about services. 

Not solely that, however Salesforce makes it straightforward to collaborate with everybody in your enterprise. You can share paperwork, feedback, analytics and insights, gross sales historical past, and every other info related to your ROI. 

On-the-go contact administration can be potential with its cell app. You can hop on a name armed with loads of preemptive details about your buyer from wherever. This superior array of instruments makes Salesforce not solely a contact administration instrument however a gross sales closing system, too, which is why it’s made it on my high 5 picks. 

Here’s a breakdown of every plan they provide:

  • Essential – $25
  • Professional – $75
  • Enterprise – $150
  • Unlimited – $300

Each plan comes with:

  • Account, contact, lead, and alternative administration
  • Email integration with Gmail and Outlook
  • Access to the Salesforce cell app and all it’s options

The larger the tier, the extra entry to customizable options and instruments you’ll have. Thankfully, you don’t have to leap proper right into a plan with out testing how they work first.

Salesforce additionally offers you the choice of testing any pricing tier first earlier than committing. 

Try Salesforce at no cost first right here and see what plan matches your contact administration wants one of the best. 

What I Looked at to Find the Best Contact Management Software

Choosing one of the best contact administration software program goes past ensuring they supply the usual contact administration software program (CMS) instruments like gross sales monitoring, buyer notes, emails, and gross sales historical past.

Your enterprise is exclusive, which suggests your CMS wants are additionally distinctive. Because of this, it’s exhausting to pinpoint a one-size-fits-all CMS that you should utilize in any given gross sales state of affairs or trade. 

You even have to contemplate the scale of your staff, your plans for scaling and income development, and what functionalities are non-negotiable in your given trade.

Beyond that, there are a number of particular key elements to assume by way of when attempting to make the only option in a sea of software program. Use these standards to make sure you’re making one of the best contact administration funding potential. 

Reporting and Analytics Capabilities

Some contact administration techniques put extra emphasis on gross sales reporting and analytics than others. This can show to be a helpful asset or simply an additional characteristic to your staff, relying on the way you deal with your gross sales course of.

These days, contact administration software program is more and more strong when it comes to the analytics it might collect that can assist you make one of the best gross sales choices. Some of them can measure every little thing from dwell chat interactions to gross sales calls, e-mail responses, and even what you’re potential prospects say on social media about you or your competitor’s services or products. 

Deciding how deep you want your contact administration analytics to go will finally rely in your gross sales targets and finances. Consulting along with your gross sales staff could be a sound concept within the course of of creating a ultimate choice. 

Sales Process and Software Fit

The gross sales course of you employ to promote printers isn’t essentially the identical one you’d use to promote premium automobile elements. This additionally means you’ll wish to discover a CMS that matches each distinctive level of sale your staff goes by way of constantly.

If completed proper, this will imply larger ROI, shorter gross sales cycles, and extra income. This is the place it’s a good suggestion to take the time to check drive each potential CMS that appears interesting to your gross sales staff. Most of them have the choice for a demo or a 14-day free trial.

These trials exist for a purpose. I extremely advocate you reap the benefits of them earlier than you commit.

User Experience

The extra scalable integrations and incorporates a CMS has, the extra doubtless it’s to have a giant studying curve. This is necessary to keep in mind when eager about onboarding your gross sales staff to the system efficiently. 

Besides that, the person expertise for each your front-facing buyer options like contact varieties and chatbots and the backend options your gross sales staff should work together with each day can be a vital a part of the method so far as ease of use goes.

An array of highly effective options is just about ineffective in case your gross sales staff frequently runs into hassle utilizing them, or if integrations show too clunky to function correctly. 

This additionally raises questions on what assist options your most popular CMS gives and whether or not they supply any accompanying coaching choices like boards, dwell chats, and even coaching webinars.


Finding the precise contact administration system could make the distinction between fixed gross sales, shorter gross sales cycles, and extra environment friendly enterprise development throughout.

But it begins with determining what your gross sales wants are, the way you undergo your gross sales technique, and what you might want to optimize for larger ROI. Once you’ve discovered your key wants, you can begin narrowing down your checklist of prospects.

My suggestions are all glorious merchandise, however they every have their sturdy go well with:

  1. HubSpot – Best free contact administration software program
  2. Bigin – Best for easy contact administration
  3. Pipedrive – Best for visible contact administration
  4. Zendesk – Best for reporting and analytics
  5. Salesforce – Best scalable contact administration software program

My high decisions for efficient contact administration are HubSpot, due to their in depth checklist of free instruments, and Salesforce, due to how versatile and adaptable they’re. Make certain to make use of this overview as a roadmap to make your ultimate choice. 

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