4 Tips for Better Managing Multiple SEO Projects At Once

Today’s Ask an SEO query comes from Akshay in Ahmedabad, who asks:

“Do you have any expert advice for managing multiple SEO projects on a daily basis? Would appreciate any tips or any type of guideline that will help SEO professionals like me.”

The very first thing that pops into my thoughts when listening to this query is that it has a deeper context: how do you keep on monitor with tasks competing for your curiosity and focus?

We’re going to handle methods to keep organized with a number of SEO tasks in addition to methods to keep centered, as these two goals go hand-in-hand.


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1. Create Monthly Deliverable Schedules & Stick to Them

SEO may be tough for numerous shoppers to grasp, together with the work that has been performed. Some issues are tangible (which means they’ll see them), corresponding to updating headings and inner hyperlinks.

But different necessary SEO duties — updating canonical tags, constructing hyperlinks, and fixing 404 errors, for instance — should not.

It is due to this fact extraordinarily useful to present your shoppers an inventory of deliverables forward of time. I wish to plan out the deliverables a month prematurely (with completion dates) and provides my shoppers the schedule.

Then, as soon as the month ends, I embody in my stories the deliverables that have been accomplished.


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This accomplishes three issues:

  • It makes our SEO work extra tangible.
  • It demonstrates to shoppers that we’re assembly our deadlines.
  • It helps with the prioritization of every day duties, which leads us to our subsequent tip.

2. Make Project Management Software Your Best Friend

I don’t suppose I might keep organized with a number of shoppers with no undertaking administration platform. There are a ton to select from and plenty of have free variations, together with Asana, FreedCamp, and Trello (tip: Trello syncs with Semrush).

Once the deliverable schedules talked about within the earlier tip have been created, load the duties up in your undertaking administration platform.

I usually add a due date for the duty a minimum of 2 to three days previous to the deadline given to the shopper. That permits us a little bit of wiggle room to make sure we aren’t late on any deliverables.

Some platforms provide the choice to prioritize the duties, which may even assist you keep on monitor.

3. Start Each Day by Reviewing Your Tasks

Once you have got your undertaking administration software program arrange along with your deliverables and due dates, it’s straightforward to evaluation your every day duties.

I begin every morning by reviewing what duties have been designated for the day. Check them off as you go. Then, late within the workday, evaluation what’s developing the subsequent day so that you’re mentally ready.


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Personally, I favor to remain centered on one shopper at a time, if potential.

In different phrases, if I’ve a number of duties for the identical shopper on any given day, I’ll group these collectively and maintain engaged on them till they’re performed. Then, I’ll transfer on to the subsequent shopper’s duties.

4. Avoid Multitasking to Stay Focused

Staying centered is tough for numerous us since you seemingly have all types of notifications, calls, messages and different interruptions all through the day.

When you hear the notification that an electronic mail got here by way of otherwise you acquired a brand new Slack message, it’s too straightforward to get off activity.


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Instead of checking simply that one electronic mail, you find yourself going by way of your inbox, typing up your responses, after which logging on to examine one thing. The subsequent factor you understand, an hour has passed by.

Even if you happen to had the self-discipline to solely examine that one electronic mail, it takes about 64 seconds to recuperate your prepare of thought.

That won’t seem to be so much however multiply it by the variety of instances you examine your electronic mail and you will notice how rapidly the minutes add up.

It’s not simply emails, although. Phone calls and conferences may also divert your consideration and make it tougher to get again on monitor.


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There are some things you are able to do to remain centered. First, fully shut out your electronic mail, IM, and textual content applications if you end up engaged on shopper duties.

Second, contemplate blocking your calendar. Phone calls and conferences are a necessity for an SEO enterprise, however attempt to schedule them in such a means that you simply go away massive chunks of time to commit to shopper work.

Third, discover what helps you focus, whether or not that could be a room by your self, music, or one thing else.

All of this stuff have helped me handle a number of SEO tasks efficiently. I hope they assist you, too!


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More Resources:

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